How it works

From delivery to decision — without the delay.

Drift is not a dashboard you check when you remember. It is a live workflow that reads every invoice, flags what matters, and pushes the right signal to the right person — manager, owner, or accountant — at the right time.

  1. 01

    A delivery or invoice lands

    A supplier drops off a delivery with a paper docket. Or an invoice arrives by email, WhatsApp, or PDF. Either way, the cost data is sitting there — but nobody has time to read every line, compare it to last time, and spot what moved.

    Invoice from Poultry Direct · 14 items · €1,240
  2. 02

    Drift reads every line

    Drift extracts the supplier, date, line items, quantities, units, and prices automatically — whether the document is a scanned docket, a PDF invoice, or a photo from a phone. No manual data entry. No spreadsheets.

    Chicken breast fillet · 10kg€42.00
    Chicken thigh · 5kg€18.50
    Chicken wings · 5kg€24.00

    Extracted automatically · no manual entry

  3. 03

    Prices are compared to history

    Drift looks up what you paid last time for the exact same item from the exact same supplier. It tracks trends over weeks and months, so a slow creep is just as visible as a sudden jump.

    Chicken breast fillet · 10kg
    €35.00€42.00+20%
    Chicken thigh · 5kg
    €18.50€18.500%

    Compared to last 3 orders · trend flagged

  4. 04

    The manager gets a live alert

    If a price moves outside tolerance — or a docket is missing, short, or inconsistent — the right manager is notified immediately. Not in a report they will read next week. Now. So they can query the supplier, adjust the next order, or fix the spec before it costs another week of margin.

    Live alert · 10:23am

    Chicken breast up 20% from Poultry Direct

    €35.00 → €42.00 per 10kg · Ordered 4x last month

    Manager
  5. 05

    The owner gets a weekly summary every Monday

    At 7am every Monday, the owner receives a short, clean email summary. Total spend for the week. Price movements flagged. Missing dockets surfaced. The largest supplier by value. And one plain-English recommendation on what to ask about this week. No logins. No dashboards.

    Weekly summary · W24Mon 07:00

    Total spend

    €14,280

    Price alerts

    4

    This week: Poultry Direct +20%, Roast Co +12%. Query poultry contract before next order.

  6. 06

    The accountant exports at month-end

    When the month closes, the accountant clicks one button. Drift generates a PDF summary for review, a CSV with every line item mapped to the right GL code, and a Xero-ready import file. No more chasing invoices across email threads and WhatsApp groups. No more manual data entry at 10pm on the last Friday of the month.

    May 2025 · Summary.pdf
    1.4 MB
    May 2025 · Detail.csv
    112 KB
    May 2025 · Xero.csv
    78 KB
  7. 07

    Run a lightweight stocktake on key lines

    Full stocktakes are heavy, so most small outlets skip them. Drift makes it practical: count the 50–100 lines that actually move margin — coffee, milk, spirits, top food items — and compare actual stock to expected use based on sales and recipe data. Done in minutes, not hours. Useful for cafés, restaurants, and bars that usually do not stocktake at all.

    Top 50 · Kitchen18 of 50 counted
    Chicken breast 10kg
    3 / 4−1
    Rapeseed oil 20L
    2 / 2✓
    Whole milk 2L
    12 / 14−2

    Expected time: 22 minutes · variance vs sales data

For managers

Live alerts the moment a price moves or a docket goes missing. Act today, not at month-end.

For owners

A clean weekly summary every Monday at 7am. Spend, variance, and what to ask about — no logins.

For accountants

Month-end export in one click. PDF, CSV, and Xero-ready — no chasing paperwork.

Book a demo

See the workflow on a venue like yours.

15 minutes. We will walk through a real invoice, a live alert, a weekly report, and a month-end export — all using examples from your category.

Book a Demo