Features
Four things that actually move margin.
No dashboards for the sake of dashboards. Every feature exists because a manager, owner, or accountant asked for it — and every one is built for same-day action.
01
Live manager alerts
When a delivery or supplier invoice lands and a key item has jumped in price, the manager on shift gets notified immediately — not three weeks later when the accounts close. Same-day visibility means same-day action: query the supplier, adjust the order, or fix the spec before the next delivery.
- Instant notification — WhatsApp, email, or in-app the moment a price moves outside tolerance
- Context included — see the old price, the new price, the supplier, and how many times you ordered it last month
- Per-site, per-supplier scope — a bar manager sees beverage; a kitchen manager sees food. No noise.
Live alert · today
Chicken breast · Poultry Direct
€4.20 → €5.04 per unit
Live alert · today
Ethiopian coffee beans · Roast Co
€18.50 → €20.72 per unit
Live alert · today
LPG gas 47kg · Calor Gas
€68.00 → €73.44 per unit
Total spend
€14,280
▼ €340 vs last week
Price alerts
4
3 above tolerance
Missing dockets
2 invoices pending match
Fresh Foods Ltd · Bidvest
Largest supplier
Bidvest — €4,120 (29%)
Potential savings
€580 — switch poultry to alternate supplier
02
Weekly owner report
Every Monday morning at 7am, the owner gets a short, clean summary in their inbox. Total spend, price movements, missing paperwork, and the one thing to ask about this week — without logging into another tool.
- Spend at a glance — week-to-date total, variance vs last week, and category breakdown
- Actionable flags — price alerts, missing dockets, and potential savings surfaced as plain-English points
- Multi-site rollup — one email for one site, or one summary for ten. No extra work.
03
Accountant export
At month-end, the accountant exports everything in one click — no chasing invoices across email threads and WhatsApp groups. A clean PDF summary for review, a detailed CSV for analysis, and a Xero-ready import file that drops straight into the books.
- PDF month-end pack — summary page, variance commentary, and supplier breakdown for review
- CSV by GL category — every line item mapped to the right code, ready for pivot tables or analysis
- Xero-ready import — pre-formatted with dates, suppliers, categories, and VAT. Upload and reconcile.
May 2025 · Summary.pdf
Owner review pack
May 2025 · Detail.csv
All line items by GL
May 2025 · Xero.csv
Ready to import
04
Smart stocktake
Full stocktakes are heavy. Most cafés, bars, and restaurants skip them because the process is too slow and the value is unclear. Drift keeps it lightweight: count the 50–100 lines that actually move margin — coffee, milk, spirits, top food items — and get variance against expected use in 15–20 minutes instead of a two-day stocktake.
- Top 50 / 100 templates — auto-generated from your highest-spend and highest-variance lines
- Tap-to-count on mobile — walk the store with a phone, tap quantities, done in under 30 minutes
- Variance against expected use — compare actual stock to what Drift predicted from your sales and recipe data
Book a demo
See all four features on a venue like yours.
15 minutes. We will walk through live alerts, the weekly report, month-end export, and stocktake — using real examples from your category.